A professional wants to document every detail of the assisted work and produces an unmanageable archive. I propose a proportionate register: purpose, version of the material, relevant controls and decision taken.
In the example, this information makes it possible to reconstruct an error. Traceability does not coincide with accumulating data without utility.
What is recorded must also be protected. A clear process preserves what is needed to understand accountability and review, avoiding creating new risks of confidentiality or disproportionate costs.