A business keeps many files but does not know how to link them to operations. I propose consistent criteria of identification and responsibility on the update.
In the example, a document is found through customer, date and reference of the project. The digital archive does not become useful in quantity.
It serves to reconstruct what has happened and support verifications. A simple order can reduce search and duplication, while an uncontrolled deposit makes it difficult to distinguish versions. Technology should help organizational memory, not just accumulate files.